This document sets out the principles and processes for how we manage BSANA’s finances.<\/p>\n\n\n\n
Spending money<\/strong><\/p>\n\n\n\n All payments must be in accord with the line items on the monthly budget sheet issued by the Treasurer – any deviations must have the agreement of the Treasurer and Chair.<\/p>\n\n\n\n Keeping records<\/strong><\/p>\n\n\n\n Claiming expenses<\/strong><\/p>\n\n\n\n If an individual makes a purchase on behalf of BSANA, using his\/her own money, then he\/she will be reimbursed providing that the purchase was in line with the budget sheet, and pre-agreed (if over \u00a350). If in any doubt, ask the Chair or the Treasurer before buying something.<\/p>\n\n\n\n Please complete the “Expenses claim form<\/a>\u201d and staple the relevant receipts to it and pass the expense sheet and receipts to the Treasurer. Alternatively photographs of the receipts can be pasted into the form and the form be emailed to treasurer@bsana.org<\/a>.<\/p>\n\n\n\n Monthly accounting<\/strong><\/p>\n\n\n\n At the Management meeting, usually every other month, the Treasurer presents a report showing what has been spent (actuals). The members of the sub-groups are responsible for advising on the forecast for the current and upcoming months. There should be no surprises. This way, we will understand where and by how much we are underspending, and we will be certain not to overspend.<\/p>\n\n\n\n Donations and gifts<\/strong><\/p>\n\n\n\n Donations and gifts include monetary contributions\/payments and non-monetary contributions, and\/or in-kind contributions of goods or services provided to BSANA by individuals, businesses or other organizations. BSANA reserves the right not to accept any restrictions on use of donations; however, if one specifically requests at the time of donation that funds be used toward a specific project, event or initiative, BSANA will try to honour such requests as long as they are in line with planned activities and not conflict with BSANA\u2019s aims. BSANA may refuse any gift that does not sufficiently benefit the association, is in conflict with BSANA aims, puts the reputation of BSANA at risk, or is prohibited by law. BSANA reserves the right to refuse donations that it deems are overly restrictive or not useable.<\/p>\n\n\n\n Once a gift or donation is received, it is no longer considered the donor\u2019s, but instead it is considered BSANA\u2019s to benefit our beneficiaries\u2019 interests and BSANA\u2019s activities and aims. Donors should not expect their donations and gifts to BSANA will be refunded or returned. Non-monetary donations or in-kind donations of good or services are non-refundable; these include but are not limited to donations of items of value for use by BSANA or for its fundraising efforts. If such donations are not used by BSANA for the project, event, or purpose for which it was intended, BSANA reserves the right to use such gift for a future project, event or purpose at BSANA\u2019s sole discretion, unless the donor made known an express intent at the time of the donation to have the gift returned to the donor if it went unused.<\/p>\n\n\n\n BSANA is grateful to its donors but does not endorse any product or service.<\/p>\n\n\n\n BSANA respects and protects its donors\u2019 privacy. If a donor does not wish to have BSANA share their name publicly, the donor must inform BSANA of this intent. If accepted, BSANA will not publicly share the donor\u2019s name without their express approval.<\/p>\n\n\n\n This Statement is dated 16th June 2020 and is due for review in June 2022.<\/p>\n","protected":false},"excerpt":{"rendered":" Purpose of this document This document sets out the principles and processes for how we manage BSANA’s finances. Principles Our handling of the BSANA finances must be transparent and open to scrutiny As we are handling public money, or money kindly donated, we must always seek to get the best value for our purchases. This Read More<\/a><\/p>\n","protected":false},"author":3,"featured_media":0,"parent":1366,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"footnotes":""},"class_list":["post-1577","page","type-page","status-publish","hentry"],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/P6Y4aE-pr","_links":{"self":[{"href":"http:\/\/bsana.org\/index.php?rest_route=\/wp\/v2\/pages\/1577","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/bsana.org\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/bsana.org\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/bsana.org\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"http:\/\/bsana.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1577"}],"version-history":[{"count":9,"href":"http:\/\/bsana.org\/index.php?rest_route=\/wp\/v2\/pages\/1577\/revisions"}],"predecessor-version":[{"id":1592,"href":"http:\/\/bsana.org\/index.php?rest_route=\/wp\/v2\/pages\/1577\/revisions\/1592"}],"up":[{"embeddable":true,"href":"http:\/\/bsana.org\/index.php?rest_route=\/wp\/v2\/pages\/1366"}],"wp:attachment":[{"href":"http:\/\/bsana.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1577"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}